Database Coordinator at University of Victoria

Under the leadership of the Director of Fund Development (DOFD), the Development office works to advance the vision of the university by securing and increasing private sector funding for faculty/unit and campus initiatives by raising major and principal gifts from the university faculty and staff, and including, but not limited to, its alumni, friends and community members.

The Database Coordinator for Fund Development reports to the Director of Fund Development with a dotted line to the Manager of Planned Giving and Estate Planning.

This Coordinator provides primary advanced database support to the Director of Fund Development, the Manager of Legacy Giving and Estate Administration, and other faculty development staff ensuring the efficient operation and cohesiveness of the principal and major gift fundraising program. Responsibilities include preparing a variety of computer reports and materials, many of which are sensitive and highly confidential; interacting with development officers, deans, directors, alumni, major donors, volunteers, senior UVic executives, office administrators and students on matters relating to development; coordinating the Constituent Management Database, aka The Raiser’s Edge NXT (RE), as well as sitting on RE Design Committee.

The Database Coordinator is also responsible for coordinating RE NXT orientation and providing database training to new employees, and ongoing training to employees that includes database updates and changes in policies and procedures. The Coordinator interacts and assists with principal and major gift donors’ donations, events and meetings and also coordinates the donor pipelines. To this end, the Coordinator will be the unit’s key person for data integrity and database management issues representing the unit on database-related committees and working with the broader development team to ensure consistent business practices.

This position requires an undergraduate degree plus a minimum of 3 years of experience in:

• Advancement Services and/or Alumni and Development environments
• Use of RE and related Blackbaud tools

An equivalent combination of education and experience may be considered.

Knowledge requirements include:

• Expert knowledge of Blackbaud’s Raiser’s Edge NXT and Net Community
• Expert knowledge of Microsoft Excel
• Knowledge of the regulations, procedures, policies of the University the Office of the Vice-President External Relations and the Associate Vice-President Alumni and Development, the Association of Fundraising Professionals, the Canadian Association of Gift Planners, the Canada Revenue Agency, the Council for Advancement and Support of Education
• Familiarity with prospect research
• Project Management skills

Competency requirements include:

• Excellent organizational skills including attention to detail, time management, and ability to multi-task in a fast-paced environment.
• Experience in effectively maintaining the confidentiality of highly personal and sensitive information.
• Strong communication and interpersonal skills with demonstrated ability to relate well and work effectively within a team environment, as well as the larger UVic community, external agencies and donors.
• Strong writing and editing skills.
• Ability to work independently with limited supervision and resolve tasks and/or problems by exercising judgement and innovation, and employing critical thinking and/or analysis.
• Ability to prioritize a large workload and deal with frequent interruptions.
• Possesses a strong sense of urgency and follow-through
• Ability to work under pressure and meet strict and often emergent deadlines

Assets or Preferences:

• Experience gained in a post-secondary environment
• Experience gained in a fundraising environment
• Knowledge of Adobe InDesign and Photo Shop preferred