Student Trainee (Accounting & Budget) - NASA's Pathways Intern Employment Program at US National Aeronautics and Space Administration

Location: california, united states

Job Description



    This position is in NASA's Pathways Intern Employment Program (IEP) at Ames Research Center located in California's Silicon Valley. Ames Research Center leads NASA in conducting world-class research and development in aeronautics, exploration technology and science. This program provides students with the opportunity to explore NASA careers and gain meaningful developmental work experience that is either directly related to or in support of Ames' missions.


    • The intern will be assigned to the Office of the Chief Financial Officer and perform duties within the Directorate or any of the subordinate Divisions. Duties and responsibilities vary in accordance with grade level. Examples of duties include:
    • Accounting Functions: review and process reimbursable budget requests; develop and submit audit support documentation in response to Quality Assurance requests; review and establish reimbursable agreements; reconcile general reimbursable billings.
    • Accounting Functions (cont'd): conduct annual year-end closing activities and reconcile with accounting records; facilitate and review travel requests and related vouchers.
    • Accounting Functions (cont'd): process, review and establish reimbursable sponsored in-kind travel for federal and non-federal customers; monitor and closeout of cancelled payables and cancelled direct funds.
    • Accounting Functions (cont'd): post Intergovernmental Payment and Collections (IPAC); and monitor the cancelling of funds.
    • Budgeting/Resources Functions: prepare annual budget formulation documents; monitor, track, and report on program obligations and costs; forecast shortfalls and actions necessary to accommodate the changes.
    • Budgeting/Resources Functions (cont'd): prepare special analyses of fund expenditures; assist in evaluating the effect of cost and program changes on the budget execution process; analyze financial status reports for overall program status.
    • Cost Estimating Functions: develop, implement, and track Earned Value Management analysis for projects; provide analyses to management for project milestones, schedules, resource planning; develop new or modify comprehensive estimating methods.
    • Cost Estimating Functions (cont'd): use state of the art cost estimating techniques; and track and quantify risks and risk mitigation strategies.

    Travel Required

    Occasional travel - Travel may be required for training or other work-related duties

    Supervisory status


    Promotion Potential


  • Job family (Series)

    0599 Financial Management Student Trainee

  • Requirements


    Conditions of Employment

    • You must be a U. S. citizen or national
    • Enrolled/accepted in an accredited educational institution
    • Pursuing a bachelor's degree
    • Maintain enrollment at least half time as defined by the institution
    • Have and maintain a cumulative GPA of at least 2.9 on a 4.0 scale
    • You must be at least 16 at the time of appointment.
    • You will be required to sign a Pathways Participant Agreement.
    • You will be required to undergo a pre-employment background investigation.
    • You must meet qualifications requirements by the closing date of this announcement.
    • You must have an expected degree completion date no earlier than December 1, 2020. Candidates who indicate an expected completion date prior to December 1, 2020, will be found ineligible.


    Starting GS grade levels are determined by education level. You must complete the NASA Supplemental Questionnaire to assist in determining your education level completed. Your education level will be rated against the NASA-developed qualification standards listed below. You will only be considered at the highest grade level for which you qualify.

    GS-05: Enrolled in a bachelor's degree program and have completed at least 60 semester hours or at least 90 quarter hours of undergraduate education.

    GS-06: Enrolled in a bachelor's degree program and have completed 90 or more semester hours or 135 or more quarter hours of undergraduate education.


    The following majors are preferred: Business Management, Accounting, Financial Management, Management Information Systems, Marketing, or Business Analytics.

    Additional requirements for business or finance majors: The degree is qualifying for conversion if it is supplemented by 24 semester hours in accounting. The 24 hours may include up to 6 hours of credit in business law.

    You must be pursuing a bachelor's degree from a college or university accredited by the Department of Education. For a list of schools that meet this criteria, go to

    Additional information

    As identical vacancies are identified, additional selections may be made.

    Falsifying your background, education, and/or experience is cause for not hiring you or removal after hiring.

    Interns may be promoted to higher grades based on the amount of education completed and acceptable performance. However, promotions are not guaranteed.

    You will be expected to comply with Center Pathways policies located at: Ames Pathways Programs.

    You will serve a trial period for the duration of the Intern appointment.

    Interns may be considered for conversion to a term or permanent appointment within 120 days of completing degree requirements provided they:

    • Successfully completed an academic course of study with a grade point average (GPA) of at least 2.9 (on a 4.0 scale);
    • Complete a minimum of 640 hours of work experience before completing degree requirements;
    • Meet the qualification requirements for the position to which they are converted; and
    • Maintain acceptable performance.
    Eligibility for conversion does not guarantee that NASA will offer conversion. At NASA, term appointments last from one to six years. If an Intern is converted to a term appointment, they may later be converted to a permanent appointment without competing.

    The Intern may be converted to a Financial and Administrative position, or an Accountant, Auditor, or Budget Analyst with promotion potential to the GS-13 level.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    We will review your resume and your answers to NASA-specific questions to ensure that you meet eligibility requirements and minimum qualifications. Your answers to the NASA-specific questions supplement your resume. Please be sure that your answers and your resume are accurate, as NASA is not authorized to alter them. If the information in your resume differs from your answers to the questions, we will use your answers to the questions to determine your eligibility and/or qualifications for this position.

    If you meet the eligibility requirements and minimum qualifications, you will be further evaluated based on the preferred majors listed under 'Education.' As a result, applicants will be placed in one of two categories (Qualified or Best Qualified) in accordance with NASA's Category Rating-Like Process.

    The Category Rating-Like Process protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Preference eligibles who meet qualification requirements and have a compensable service-connected disability of at least 10 percent must be listed at the top of the highest category, except when the position being filled is professional or scientific at the GS-09 grade level or higher. For a list of occupational series considered professional or scientific, click here.

    Veterans' preference applies in the hiring process. In order to receive preference in hiring, you must clearly identify your claim for veterans' preference when you apply. Veteran's preference will only be granted based on what is supported by the documentation you provide. For more information about Veterans' Preference, please visit this link.

    Background checks and security clearance

    Security clearance

    Not Required

    Drug test required


  • Required Documents

    Required Documents

    NASA's application process has been specifically developed to ensure that we only ask you for the information we absolutely need to evaluate your qualifications and eligibility. In order to apply for this position, you only need to submit your resume and answer a short series of NASA-specific questions. No additional documentation is accepted at the time of application. Nothing further is required until requested by the human resources office. At that point, we may ask you to submit documentation to support statements made in your resume and your answers to the NASA-specific questions. For example, we will ask you to provide academic transcripts. If you are claiming veterans' preference, we will ask you to submit proof of veterans' preference (DD214, and, if claiming 10-point preference, SF-15 plus the proof required by that form). If you fail to provide the requested documents within the stated time period, we may withdraw the job offer and/or remove you from further consideration.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits


    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.