Accounting Technician at State of Minnesota

Location: minnesota, united states

Job Description

Position Purpose:

This position provides college wide fiscal control for the college accounts payable function to ensure all accounting transactions and processes are coded accurately and in accordance with college and Minnesota State Colleges and Universities policies and procedures, state statutes and federal regulations. The position also provides specialized accounting functions with Capital bonding and HEAPR projects. The position works with the Director of Finance and the Purchasing & Auxiliary Services Supervisor to keep them apprised of college expenditures and processes. This position provides direction to Administrators, Supervisors, Faculty, Students and Staff regarding payment policies and procedures.

Position Responsibilities:

  • Perform lead worker responsibilities for all college payments processes in Marketplace. Serve as a resource and provide training to staff on the new purchasing system –Marketplace as needed. Serve as a resource to Buyer 2 and Account Clerk in the processing of contracts, leases, and other obligations of college in an accurate and timely manner. Responsible for all accounts payable functions.
  • Responsible for cardholder’s use of College issued purchasing cards. Provide training to staff that have a College purchasing card. Monitor staff expenditures and ensure that all cardholders are following policy and procedure. Inform employees of changes to purchasing card policies and procedures. Maintain detailed records of college issued cell phones.
  • Understand and communicate college fiscal policy and procedure to all college personnel and vendors. Work with staff and vendors to answer questions promptly and professionally, resolve problems, and clarify discrepancies.
  • Prepare and process expenditure corrections so that all expenditures are reflected accurately within the proper cost center.
  • Act as backup for all College relocation and business expenses to ensure claims are in compliance with approved guidelines and collective bargaining agreements.

Qualifications


Minimum Qualifications

  • Knowledge of Generally Accepted Accounting Principles (GAAP) sufficient to analyze, interpret, and prepare financial information, records and reports; locate errors; and recommend solutions to procedural or other fiscal problems.
  • Knowledge of the SWIFT, or other private or governmental accounting system, sufficient to query and compile records and reports, and assist with preparation and maintenance of spending plans, financial status reports and budget requests.
  • Working knowledge of electronic spreadsheets, word processing software, computers and other office equipment such as calculators. (Windows, Microsoft Excel, Microsoft Word)
  • Mathematics skills sufficient to calculate review, reconcile data, and balance accounts.
  • Ability to design, interpret and explain work procedures and operations and provide advice on fiscal policies and procedures.
  • Ability to read and write a variety of materials in English.

Preferred Qualifications

  • Experience with Marketplace, and ISRS (Integrated Student Records System).
  • The employee should demonstrate a knowledge of and interest in diverse culture and populations.
  • Knowledge of Minnesota State Colleges and Universities policies and procedures, federal regulations, and state statutes.
  • Prior experience managing payables for an organization.
  • Customer Service Skills including the ability to balance continual interruptions. This person must be able to organize their workload each day to ensure daily work is done and that customers are treated courteously and with respect.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in areas listed and indicates the beginning and ending month and year for each job held.

This position requires successful completion of employment references and a driver’s license background check.

NOTICE: The college regrets that it is unable to offer H-1B sponsorship. The successful candidate under U.S. Citizenship and Immigration Services regulations must be able to accept work in the U.S. by the day employment begins.

In accordance with the Minnesota State Colleges & Universities (MnSCU) Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to MnSCU’s vehicle use criteria and consent to a Motor Vehicle Records check.

NOTICE OF ANNUAL SECURITY REPORT AVAILABILITY:

Century College is committed to assisting all members of our community in providing for their own safety and security. The Annual Security Report is available on the Century College Department of Public Safety website at https://www.century.edu/home/public-safety

If you would like to receive a paper copy of the Annual Security Report which contains this information, you can contact the Century College Department of Public Safety on East Campus room E1392 or by calling (651) 747-4000.


Application Details


Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.

Why Work For Us

GREAT BENEFITS PACKAGE! The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer paid life insurance, short and long term disability, pre-tax flexible spending accounts, retirement plan, tax-deferred compensation, generous vacation and sick leave, and 11 paid holidays each year.

How to Apply

Click “Apply” at the bottom of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637.

Please upload the following information with your application:

  • Cover letter/letter of interest
  • Current resume

For additional information about the application process, go to http://www.mn.gov/careers.

*All applications must be submitted by 11:59pm on 03/05/2020*

Contact

If you have questions about the position, contact Kimberly Jean Musielewicz at kim.musielewicz@century.edu or 651/779-5819.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.