The Department of Correction is recruiting for full time (40 hours per week, Monday - Friday) Payroll Clerk in it's Wethersfield, CT Payroll Unit. This/these positions shall perform payroll functions for over 6,000 agency employees comprised of many different bargaining units, managerial and confidential employees. It is anticipated that the agency will have future vacancies, in the event that we do, this recruitment pool will be used for up to 1 year from the certififcation date.
This posting will be used to create a pool of candidates to fill future vacancies as they occur. To be considered for these opportunities, you must submit a completed application through JobAps before the closing date. Permanent assignment to any of these future vacancies are subject to all mandatory requirements.
Applicants are required to fill out or upload their resume on the Resume tab within their application. (Note: In order to upload documents you must ensure that your internet browser's 'pop-up' blocker is off. Failure to do so may prevent you from being able to upload documentation and submit your application.)
Due to the volume of applications anticipated, the Department of Correction is unable to provide confirmation of receipt or status during the recruitment process. Updates will be provided through your JobAps portal account. Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
Should you have questions pertaining to this recruitment, please contact Erica McGuinness at Erica.email@example.com 860-692-7608
In a state agency this class is accountable for preparing and maintaining biweekly regular, overtime and supplemental payrolls for an assigned group of employees and performing various payroll support activities.
Prepares biweekly regular, overtime, and supplemental payrolls: reviews employee time cards and/or timesheets for accuracy and completeness and posts hours worked to master payroll cards; reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files, e.g. new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases, deduction changes (health insurance, union dues and/or fees, credit union payments, charitable contributions, bond or sheltered tax annuity payments, group life insurance payments, etc.); calculates gross wages; notes deductions on worksheets and deduction summary sheets; prepares and balances prelists for Central Payroll (Office of State Comptroller), noting both salary and deduction data OR codes standard payroll action forms in conjunction with computerized payroll system; prepares and totals various deduction worksheets, e.g. Credit Union, Medical and/or Insurance Providers, etc.; prepares and submits summary sheets and transmittal certificates OR detailed analysis of expenditure reports and expenditure certificates to Central Payroll; verifies check register and printouts from Central Payroll against worksheets and records; performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts; prepares supplemental payrolls such as longevity payments, vacation pay, promotional adjustments, etc.; calculates and processes retroactive payments, collective bargaining increases and annual increments; performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts; verifies provider checks issued by Office of State Comptroller against own records; verifies providers' bills in same manner; keeps abreast of collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases; overtime, shift differential and holiday pay restrictions, etc.); responds to employee inquiries regarding paychecks and payroll practices and procedures; maintains various records and files for payroll data and forms; may calculate workers compensation and/or retirement payments; may calculate and monitor payroll deductions for court ordered wage executions (garnishments); may consult division or facility supervisors regarding employee time recorded; performs related duties as required.
Knowledge of payroll terminology, practices and procedures; knowledge of basic accounting and bookkeeping principles and procedures; knowledge of general office procedures; skill in performing arithmetic computations; basic interpersonal skills; ability to read, understand and apply applicable contract guidelines and regulations; ability to maintain records and files; ability to follow complex oral and written instructions; ability to operate office equipment which includes personal computer and other electronic equipment.
Three (3) years of experience in bookkeeping, accounts payable or clerical work involving finances.
One (1) year of the General Experience must have involved payroll preparation.
1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
2. One (1) year as a Financial Clerk performing payroll duties may be substituted for the General and Special Experience.
Preference will be given to candidates who have working experience in People Soft and its Payroll/HR functions.
- Compiling and analyzing payroll data and preparing payroll reports
- Strong background in Microsoft Office, with excellent knowledge of Excel and Word
- Candidates should possess excellent written, oral and interpersonal communication skills along with customer service experience
- Have the ability to work independently with good problem solving skills and able to adapt to changing work priorities and compressed deadlines
Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.